Meeting & Call Recording Disclaimer Template

Short recording disclaimer example

Use this concise version when space is limited. Replace the bracketed text and make sure it accurately describes your situation.

Short copy-and-paste version

This meeting is being recorded. By remaining in the meeting after this notice, you acknowledge the recording. Please tell the host if you do not consent.

Full recording disclaimer template

This longer version provides additional context. Review every sentence before publishing and remove language that does not apply.

Customizable full template

RECORDING NOTICE

This meeting or call will be recorded for [state the purpose, such as documentation, training or quality assurance]. The recording may capture your name, voice, image, chat messages and any information you choose to share.

Before recording begins, please indicate whether you consent to being recorded. If you do not consent, notify the host so an appropriate alternative can be discussed.

The recording will be accessible to [identify recipients], stored for [retention period] and handled in accordance with [Organization Name]’s privacy policy. Questions may be sent to [Contact Email].

Important: This general template is educational information, not legal advice. Requirements vary by jurisdiction, industry and platform. Have a qualified professional review high-risk or regulated uses.

When to use this template

Video meetings and webinars
Customer service or sales calls
Research interviews
Training sessions and recorded classes

How to use it

Give notice before recording starts.
Explain the purpose, recipients and retention period.
Obtain the form of consent required by applicable law.
Provide an alternative when a participant does not consent.

Frequently asked questions

Is a spoken disclaimer enough to record a call?

Recording-consent laws vary by location and context. Some require consent from every participant. Determine which rules apply before relying on a script.

Does staying on the call always count as consent?

Not necessarily. The legally valid form of consent depends on jurisdiction, notice and circumstances. Explicit confirmation is safer when feasible.

What privacy information should be included?

Explain what will be captured, why it is recorded, who can access it, how long it is retained and how participants can ask questions or exercise privacy rights.